The closing date is on 18.04.2019. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.
Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.
Any questions regarding the application or recruitment process should be sent in writing to
We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email Transnet@tip-offs.com
Operating Division : Transnet Pipelines
Position Title : Contract Company Secretariat Supp Officer x2
Employee Group : Non Permanent
Department : Legal Services
Location : Durban Central
Reporting To : Company Secretariat
Grade Level : I2X
Reference Number : 40001039
Position Purpose :
To provide effective management of meeting logistics, professional administrative support and to ensure effective and
efficient flow of information to all TPL Committees.
Position outputs :
1.Provide administrative support to Company Secretariat function:
# Organise and manage meetings;
# Issue notice of meetings and ensure attendance;
# Prepare meeting agenda;
# Prepare meeting attendance register;
# Prepare meeting packs and ensure distribution of the meeting packs in accordance with the meeting mandates;
# Produce good quality minutes;
# Prepare and circulate matters arising list on proceedings immediately after meeting;
# Prepare and circulate draft minutes of meetings in accordance with the meeting mandates;
# Ensure that minutes are signed, scanned and ensure proper record keeping as per the TPL Records Management
# Ensure proper record keeping of all Recordings as per the TPL Records Management Strategy
# Prepare extracts or excerpts of approvals from the minutes;
# Operate with minimal supervision;
# Meet deadlines and handle queries effectively and
# Provide any administrative support in the office of the Company Secretariat.
Qualifications & Experience :
1. Matric / Grade 12 certificate plus 4 years’ experience in the Committees / Company Secretariat Support environment OR
a Secretariat Diploma plus 2 years’ experience in the Committees / Company Secretariat support environment is required.
2. Good Minute taking and business writing skills is a requirement.
3. Good Command of the English language is required.
4. Knowledge of Transnet Pipelines environment is preferable.
# Excellent Planning and Organising skills;
# Ability to meet deadlines and work under pressure;
# Team player;
# Excellent listening skills;
# Report and minute writing skills;
# Business writing skills
Anchoring the Transnet Way:
# Is a conceptual and analytical thinker
# Is results focused
# Is courageous
# Is resilient
# Is emotionally intelligent
# Is an excellent communicator